Pro Am Important Info

VDF Vouchers awarded in 2024 will be accepted towards 2025 entries.
Please email your vouchers to the organisers before registering: info@vilniusdancefestival.com

• Deadline for entries is 1st of June, 2025.

• Please note it may be impossible to accept late entries and late fee (50 Euro) may be applied.

• Please check closely for spelling, correct entries, and correct charges after you receive the confirmation of your entries and contact immediately for any changes. Please be advised it may not be possible to make changes or add entries at the competition.

• The organizer cannot be held responsible for any personal charges made to the hotel. All participants must pay for their own personal charges including phone and room service.

• Please be advised that the time in the schedule listed is approximate and subject to change.

• Each competitor should be present in the ballroom at least 30 minutes prior to his/her scheduled dance time. When you receive your heat sheet, please check and make sure your dances, levels, and ages are correct. We need to be made aware of any mistakes as soon as possible.

• All the rights for video, TV and live streaming commercial use belongs to Vilnius Dance Festival. Photo and video material taken at the Vilnius Dance Festival may be used for commercial purposes. Participants and audience by registering for the competition or purchasing the tickets accept these terms.

SPECIAL DISCOUNT FOR STUDIOS: Studios entering 3 or more teachers with students will receive discount on the packages and 10% discount on all entry fees and tickets. The discount is going to be applied after we receive the information from the studio.

AGE CATEGORIES: All students may enter in two age categories. Their true age division and one lower.

SYLLABUS: Material used in Closed competition should be based on the current WDO, Dance Vision or equivalent American step list and the ISTD or IDTA Syllabus for International style. Open divisions are not material restricted. Closed Divisions - Restricted To Syllabus.

DANCE LEVEL CATEGORIES: The students level is determined by the single dances entered. A student may only dance up in level, never down. That means if you enter Full Gold (or Pre-Gold, or Intermediate Gold) in single dances you can only dance in Gold level Multi Dances.

Newcomer - those who just started, typically less than 50 private lessons.

Beginner-Bronze - Beginning of Bronze material.

Intermediate Bronze - Intermediate up to Final Bronze.

Full Bronze - Final or completion of Bronze.

Pre-Silver - Beginning of Silver material.

Intermediate Silver - Intermediate up to Final Silver.

Full Silver - Final or completion of Silver material.

Beginner Gold - Beginning of Gold material.

Intermediate Gold - Intermediate up to Final Gold material.

Full Gold - Final or completion of Gold material.

Closed are limited to the material of that Category only. Open divisions may incorporate figures from the higher levels (e.g. Open Bronze may have Silver, Gold and Advanced figures). Students may enter in completely different dance levels in the American Style between Smooth and Rhythm and in the International Style between Ballroom and Latin-American.

Proficiency* - Participant's performance is evaluated and marked according to the level they entered, but they are not contested against other Participants.

Participants registered in age D in Scholarship and/or Championship will dance 4 dances (no VW in Ballroom, no J in Latin, no Mambo in Rhythm).

Uncontested Entries: Are scored against the standard of the level, in which you are entered, the score is then converted to a 1st, 2nd or 3rd placement.

RESTRICTED CATEGORIES: A panel of invigilators may be used for all restricted categories/closed divisions. The categories will be strictly supervised and competitors committing infractions may be disqualified

LIMITS: There is no limit on student entries in Open or Closed Divisions. No teacher will be permitted to compete with one of his/her students against another of his/her students - it is not possible to compete in the same heat with two people! In any category with three entries or less, the organizer reserves the right to eliminate the age and sex divisions and merge competitors into one category.

DRESS CODE: Evening wear is suggested for Newcomers. Beginning and above levels are open for ball gowns, Latin dresses or matching costumes, but are not mandatory.

SHOW DANCES / SOLOS / SHOWCASES are limited to 3 minutes. Music must be sent before the competition. 

VOUCHERS: Vilnius Dance Festival issued Vouchers have to be sent with entries. Only personal vouchers are accepted. It is not possible to use someone else's vouchers.

ADJUDICATING: The decision of the judges shall be final. Our judges are highly qualified and are not to be harassed or questioned about their reasons for markings. The Chairman of Judges shall be responsible for decisions concerning ties or any problems arising over marks. The skating system of judging shall be used.

ON DECK AREA: Dancers are required to be in the "On Deck" area two heats prior to their scheduled heat. Any competitor not on the floor when the MC calls, is subject to disqualification for that heat. Please be advised that changes may be made from the original program and all dancers should be in the ballroom at least 30 minutes prior to the time they are scheduled to dance.

CANCELLATIONS/REFUNDS: No refunds for cancelations will be issued after the deadline for entries. If the organizers are notified after the deadline, credit towards next year will be considered only in case of an emergency. Any cancelled entries are subject to a 50 Euro cancellation fee. No refunds will be made at the event.